As a writer, it is necessary not only to considercarefully what you say, but how you say it. To communicate effectively, it is really not adequate to have well organized ideas expressed in complete and sentences that are coherent paragraphs. You have to also think about the style, tone and clarity of his/her writing, and adapt these elements into the reading audience. Again, analyzing one’s audience and purpose is the key to effectiveness that is writing. The writer must consider the objective of the document, the context in which it is being written, and who will be reading it in order to choose the most effective language.
Characteristics of Effective Language
Concrete language includes descriptions which create tangible images with details your reader can visualize. Abstract language is vague and obscure, and does not bring to mind specific images that are visual. Consider the two sets of statements below. The statement at the very top is abstract, nevertheless the statements become increasingly concrete and specific toward the bottom.
He could be a roommate that is bad is lazy and discourteous
He is untidy and unclean
He does not clean up their own messes
He leaves his dirty dishes in the kitchen counter
Your relationship with John is unacceptable
you may not get on well with John
You and John have plenty of arguments you and John too insult each other much
You and John call one another derogatory names
Notice simply how much more effective the statements become while the language gets to be more concrete and specific. The statements at the top, which tend to be more abstract, could be interpreted in a lot of ways that are possible and then leave many questions answered. The statements in the bottom, which are more concrete, are less open to multiple interpretations.
A hallmark of effective writers could be the ability to express the specified message in as few words as you can. Good writers, put simply, use language which can be straightforward and to-the-point. Consider the following examples.
(1) it really is widely discussed by employees that lots of of those will undoubtedly be obligated to change jobs and take on responsibilities that are new the merger takes place amongst the two companies.
(2) before carefully deciding about whether the person on trial is guilty or innocent in cases like this, the people in the jury should really be sure to carefully think about, ponder and think on every one of the important and relevant testimony in the truth.
Notice how long-winded these sentences are, and just how easily they are often simplified and shortened. An essential part of revising and editing involves re-phrasing sentences to eliminate excessive wordiness. One way to reduce wordiness would be to eliminate redundant words or phrases. Consider example one above. The phrases “to improve jobs” and “take on new responsibilities” are redundant, and could be combined into one phrase that is short be expressed more concisely.
Consider example two above. The phrase “. should be sure to carefully think about, ponder and think about. ” contains three ways of saying the thing that is same. This sentence could possibly be improved making use of only one of the phrases that are key “. to reflect on. “
A second method to reduce wordiness is to eliminate “filler” words which serve no purpose into the sentence. Consider example one above. Replace the phrase “. once the merger takes place involving the two companies” with “. when the two companies merge.” Consider example two above. Spot the excessive wordiness in the following phrase: “Before making the decision about whether the person on trial is guilty or innocent in this instance . ” This sentence could simply read: “Before determining the defendant’s guilt or innocence. “
Familiar language is that that your readers easily recognize and understand because they use it on a typical basis. One of the most important functions of language is always to build “homophily” or a feeling of commonality with an individual’s readers. Language which can be foreign and unfamiliar to your reader has a tendency to emphasize the distinctions between writer and reader, and makes the message difficult to understand. Simply by using language this is certainly familiar to your reader, the message is likely to have more impact.
Consider the examples that are following.
An assignment given to a class of business students by their philosophy professor:
“The presently assigned paper necessitates an eloquently articulated analysis regarding the Existentialist perspective when it comes to living that is contemporary. You really need to adumbrate the true points which represent the sine qua non of your analysis.”
A letter sent to senior school students warning them regarding the risks of an unhealthy diet:
“Individuals who maintain a meal plan of high fat content are exposed to an increased risk of developing atherosclerosis, that is a buildup of body fat on the inner walls associated with arteries. This condition can reduce or cut from the flow of blood into the arteries serving the major organs for the body. This could easily lead to poor health.”
In both examples above, the language which is used is unfamiliar towards the readers. As a result, the message loses its impact.
Precise and Clear Language
Making use of appropriate language is a tricky matter because the meaning of words is relative and situational. Put another way, words can be interpreted in different ways by different people in numerous situations. Because of this good reason, you should choose language which is as precise and clear as you can. The greater amount of precise and clear one’s usage of language becomes, the fewer the sheer number of possible interpretations for an email. Think about the following words. What value that is numerical you assign to every of them? If something is “probable what percentage of this right time does it occur? P>
Would other people assign the same value to these words while you did? In actuality, the number of values varies greatly mainly because terms are relative: they are able to mean things that are different different people in various situations. How could one become more precise in his/her usage of these terms?
Think about the examples below. Observe that these terms can vary widely into the meaning to different people. The way that is best to utilize such relative terms, then, is always to compare them to something concrete and “known” to essay help the reader. An expensive car?” is best answered with a comparison: “Compared to that Honda, the Acura is expensive for example: “Is that Acura. Compared to that Lexus, it really is inexpensive.”
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Look at the following examples. Note the potential confusion or ambiguity during these phrases.
(1) Why the student body should continue in this state of apathy is not understandable.
(2) Our student body is dull and slack-minded.
(3) The practice and theory of politics are studied when you look at the classroom but political habits on campus do not seem to benefit from such labor.
(4) he is an individual that is interesting.
(5) it is hard to estimate the number of people affected by AIDS.
Each one of the following are actual headlines printed in newspapers. Notice their double meaning.
(1) Include your children when Baking Cookies
(2) Safety Experts Say School Buss Passengers should always be Belted
(3) Bank Drive-in Window Blocked by Board
(4) Killer Sentenced to Die for Second amount of time in Ten Years
(5) Eye Drops Off Shelf
In short, it is wise to believe carefully about your selection of words and their potential interpretations. To communicate effectively, precise and clear language is essential.